Contract Procedure Rules - Exceptions
4.1 Subject to statutory requirements tenders need not be invited in accordance with these Rules in the following cases:
(a) In the case of the supply of goods:(i) the goods or materials are proprietary articles and in the opinion of the appropriate Senior Officer no reasonably satisfactory alternative is available, orExemptions under this rule shall be notified to the Procure to Pay Manager.(b) The work to be executed or the goods or services to be supplied are controlled by a statutory body.(c) The work to be executed or the goods or services to be supplied constitutes an extension to an existing contract and subject to the Senior Officer deciding that it would not be in the interest of the service or the Council to tender the contract. The Senior Officer or his or her nominee should consult with the Procure to Pay Manager.(d) The contract is for the execution of work or the supply of goods or services certified by the appropriate Senior Officer to be required so urgently as to preclude the invitation of tenders. The appropriate Portfolio Holder shall be kept informed of such decisions and a record of the decision shall be retained by the service and a copy sent to the Procure to Pay Manager.
4.2 Nothing contained in the above exceptions exempts officers either from using the Council's internal services where appropriate, or from following established arrangements in Rule 3.2. Officers should ensure that the best possible balance of value for money and quality is obtained for the Council.
4.3 Tenders need not be invited where they have been undertaken by any consortium, collaboration or similar body, of which the Council is able to access contracts. Officers should ensure that any contracts let by such a consortium, collaboration or similar body are in accordance with UK and EU procurement directives and regulations.
4.4 Where the Council acts as lead body on a consortium or collaborative arrangement, the procedures for tendering contained within these Rules shall be followed (including the delivery, opening and acceptance of tenders).
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