Contract Procedure Rules - Receipt and Custody
7. RECEIPT AND CUSTODY
7.1 No tender will be considered unless it is either:
(a) Contained in a plain envelope which shall be securely sealed and shall bear the word 'TENDER' followed by the subject to which the tender relates or the number of the tender concerned, but shall not bear any distinguishing matter or mark to indicate the identity of the sender. Prospective tenderers shall be notified accordingly.OR
(b) Received via an approved e-tendering system, specifically set up for the purpose of receipt of the said tender.
7.2 Subject to 7.1,(a) tenders where the estimated value exceeds £50,000 shall immediately on receipt be consecutively numbered and remain in the custody of Democratic Services until the time appointed for opening. Any officer receiving tenders shall indicate on the envelope the date and time of its receipt by him or her.
7.3 Requests for quotation(RFQ) where the estimated cost does not exceed £50,000 may be addressed impersonally to the appropriate Senior Officer. The Senior Officer shall ensure that procedures are in place for recording receipt, opening and safe storage of such RFQ’s.
7.4 Responses to pre-qualification questionnaires (PQQs) and quotations(RFQ’s) are not deemed to be tenders and should be returned to the originating officer, either via hard copy or electronically.
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